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A successful conference takes a major investment of time, effort, and good project management skills to plan and organize. A quick glance at what O’Shea Events will coordinate for your conference:

Establish Your Purpose

  • Confirm your goals, objectives and strategies for your event
  • Identify roles and responsibilities of the planning team and your staff
  • Discuss format, elements and agenda for the conference
  • Review preference in optimum dates and locations
  • Create, review and monitor budget
  • Outline the why, who, what, when and where of your conference

Conference Logistics

  • Establish timelines
  • Research, review and confirm destinations, venues, and vendors
  • Distribute Request for Proposals
  • Negotiate and award contracts

Conference Structure

  • Outline conference segments
  • Confirm the agenda, program
  • Recruit and confirm speakers
  • Prepare marketing plan and distribute promotions
  • Establish and confirm vendor responsibilities

Running the Conference

  • First to arrive and last to depart
  • Monitor schedules
  • Oversee the delivery of your conference details from hotel check-in and onsite registrations to the presentation of meals to the comfort of the meeting room set-ups
  • Allowing you and your staff opportunity to greet and network with your audience, thanking them for coming

Analyze and Evaluate the Entire Experience

  • Teams evaluation of the process both before, during and after the conference
  • Audience evaluation of their overall experience, the location, the speakers and topics, vendor services, etc.
  • Report generation reviewing the financial status and the registration demographics

Our Conference Services

  • Audio Visual Production
  • Bi-Lingual Sessions and Collateral Designs
  • Board and Committee Facilitation
  • Budget Preparation, Tracking and Management
  • Business Planning and Strategy
  • Conference Management
  • Contract Negotiations and Review
  • Customer Service and Satisfaction
  • Education Program Planning and Execution
  • Evaluation Preparation
  • Event Planning and Management
  • Facility Management
  • Floor Plan Development
  • Food and Beverage Management
  • Historical Tracking of Show Statistics
  • Hotel Accommodation Management
  • Inventory Control
  • Labor Relations
  • Logistics Preparation and Management
  • Marketing Strategy
  • Meeting Management
  • Menu Design and Development
  • New Business Development
  • Onsite Execution
  • Operations Management
  • Personnel Coordination and Management
  • Project and Program Management
  • Proposal Development and Implementation
  • Relationship Development and Management
  • Reporting System Development
  • Sales – Advertising and Sponsorship
  • Simultaneous Interpretation Coordination and Management
  • Site Selection
  • Speaker Management
  • Special Event Planning and Production
  • Sponsor Coordination
  • Travel and Transportation Logistics
  • Vendor and Contract Management

Facilities Where O’Shea Events Has Managed Conferences:

  • Adam’s Mark Hotel, Philadelphia, PA
  • Atlantic City Convention Center, Atlantic City, NJ
  • Lancaster Marriott at Penn Square, Lancaster, PA
  • Pennsylvania Convention Center, Philadelphia, PA
  • Radisson Hotel Harrisburg, Harrisburg, PA
  • Valley Forge Convention Center, King of Prussia, PA
  • Westin Hotel, Philadelphia, PA