A successful conference takes a major investment of time, effort, and good project management skills to plan and organize. A quick glance at what O’Shea Events will coordinate for your conference:
Establish Your Purpose
- Confirm your goals, objectives and strategies for your event
- Identify roles and responsibilities of the planning team and your staff
- Discuss format, elements and agenda for the conference
- Review preference in optimum dates and locations
- Create, review and monitor budget
- Outline the why, who, what, when and where of your conference
Conference Logistics
- Establish timelines
- Research, review and confirm destinations, venues, and vendors
- Distribute Request for Proposals
- Negotiate and award contracts
Conference Structure
- Outline conference segments
- Confirm the agenda, program
- Recruit and confirm speakers
- Prepare marketing plan and distribute promotions
- Establish and confirm vendor responsibilities
Running the Conference
- First to arrive and last to depart
- Monitor schedules
- Oversee the delivery of your conference details from hotel check-in and onsite registrations to the presentation of meals to the comfort of the meeting room set-ups
- Allowing you and your staff opportunity to greet and network with your audience, thanking them for coming
Analyze and Evaluate the Entire Experience
- Teams evaluation of the process both before, during and after the conference
- Audience evaluation of their overall experience, the location, the speakers and topics, vendor services, etc.
- Report generation reviewing the financial status and the registration demographics
Our Conference Services
- Audio Visual Production
- Bi-Lingual Sessions and Collateral Designs
- Board and Committee Facilitation
- Budget Preparation, Tracking and Management
- Business Planning and Strategy
- Conference Management
- Contract Negotiations and Review
- Customer Service and Satisfaction
- Education Program Planning and Execution
- Evaluation Preparation
- Event Planning and Management
- Facility Management
- Floor Plan Development
- Food and Beverage Management
- Historical Tracking of Show Statistics
- Hotel Accommodation Management
- Inventory Control
- Labor Relations
- Logistics Preparation and Management
- Marketing Strategy
- Meeting Management
- Menu Design and Development
- New Business Development
- Onsite Execution
- Operations Management
- Personnel Coordination and Management
- Project and Program Management
- Proposal Development and Implementation
- Relationship Development and Management
- Reporting System Development
- Sales – Advertising and Sponsorship
- Simultaneous Interpretation Coordination and Management
- Site Selection
- Speaker Management
- Special Event Planning and Production
- Sponsor Coordination
- Travel and Transportation Logistics
- Vendor and Contract Management
Facilities Where O’Shea Events Has Managed Conferences:
- Adam’s Mark Hotel, Philadelphia, PA
- Atlantic City Convention Center, Atlantic City, NJ
- Lancaster Marriott at Penn Square, Lancaster, PA
- Pennsylvania Convention Center, Philadelphia, PA
- Radisson Hotel Harrisburg, Harrisburg, PA
- Valley Forge Convention Center, King of Prussia, PA
- Westin Hotel, Philadelphia, PA